Privacy policy

MeetingSetter is run by [OPERATOR NAME NOT SET] (“we”). This page says what we store, why, for how long, and what you can do about it. Contact: [CONTACT EMAIL NOT SET].

What we store

• Organisers: email address, name, time zone, and the meetings you create (title, details, place, possible times, deadline).
• People invited to a meeting: the name and email address the organiser entered or you entered yourself, your answers for each time, your time zone (detected by your browser), and any comments you post.
• Technical: your IP address is used briefly to limit abuse (for example, how often sign-in codes can be requested) and appears in our web server logs. Sign-in codes are stored only as a one-way hash.

We don't use advertising, tracking or analytics cookies. The only cookies are the ones needed to keep you signed in and to protect forms against forgery.

Why

• To run the service you asked for: find a time, send invites, reminders and calendar invitations (for organisers, this is the contract between us).
• For invitees, the organiser gave us your details so you can be asked about times. We process them on that basis (legitimate interest), only for that meeting, and you can remove yourself or stop all our emails at any time.
• To keep the service safe from spam and abuse.

Who else sees it

• Everyone on a meeting sees the names, answers and comments of the other people on it. The organiser also sees invitees' email addresses.
• Our hosting provider stores the data, and our email provider delivers our emails. Both act on our instructions only.
• We don't sell or share data with anyone else.

How long we keep it

• A meeting, with everyone's answers and comments, is deleted automatically 365 days after its last possible time.
• Sign-in codes are deleted after one day.
• Your account stays until you delete it.
• If you ask us to stop emailing you, we keep a one-way hash of your address (not the address itself) so we can honour that.

Your rights

• Organisers can download all their data and delete their account from the Account page.
• Invitees can change their answers or remove themselves from a meeting using their link, and stop all MeetingSetter emails with the link at the bottom of any email.
• You can also ask us for access, correction, deletion, or a copy of your data, or object to how we use it, by writing to [CONTACT EMAIL NOT SET].
• You can complain to the data protection authority where you live. In Malta that is the Information and Data Protection Commissioner (idpc.org.mt).